Hosting An Event
Did you know that when polled, one of the most value added benefits that members say they get from their AVRBC Membership is networking with other members? Well we’re here to make this easier. This guide is designed to show you how easy it is to organize an event. You don’t have to commit to regular meetings where you have to rent a space and prepare food. Start simple….
Decide what kind of meeting you would like to have
Your meeting can be wherever you like. Maybe your meeting is at a restaurant before work and starts with an open invitation for whoever shows up and everyone pays for their own meal. Maybe your meeting is a brown bag lunch at a park on a nice afternoon. Or maybe it’s a phone meeting because you live in a remote community or you just don’t have the time to drive to a venue during your lunch hour.
Here are some suggestions to get you started:
- Breakfast meeting at a restaurant. People pay for their own breakfast
- Brown bag lunch meeting in a park or even at a mall food court where seating is plentiful and many food options are available
- Meet at a local coffee shop for a quick express meeting 30 mins.
- Post work drinks at a local pub, restaurant or coffee shop
- Book your board room and invite your colleagues over
- Have a virtual meeting using AVRBC’s conference line and invite all members to join
Decide on a topic
A topic will give your meeting purpose. Even if you just want to keep the topic unplanned, we recommend having a couple up your sleeve just in case.
Here are some of the hot topics from past conferences to get the creativity going:
- Intergenerational Volunteering
- Supporting Challenging Volunteers
- Training Innovation
- Using Social Media and Other Marketing Tools
- Evaluating Volunteer Programs and Volunteers
- Creative & Innovative Ways to Boost Retention
- Advocacy for Your Volunteer Program, with Your Organization and Government
- Creating More Flexible Opportunities for Retirees, Groups or Short Term Assignments
- Criminal Record Checks
Submit your event request on the AVRBC Website
If you need the conference line, include your request on your initial event application online and we will confirm its availability.
To complete the online submission:
- Go to www.avrbc.com
- Go to the “get involved” tab
- Then click on “submit an event”
- Fill out the information on the form
It will then be reviewed and if approved, sent out the membership.
Have your Meeting
Show up at your meeting and enjoy connecting with other members. If you like we’ve also created a simple tracker sheet for you to collect names of attendees and feedback. We’ve also created a quick Reporting form if you’d like to let us know how successful your event was. We’d love to hear about it.
It’s that simple.
Some Tips to Host Successful Meetings
- Have a clear picture of what you want your meeting to be. Is it a social for people to network and get to know each other is it professional development and topic driven.
- Respect peoples time. Have start and end time.
- Have someone who keeps the event on purpose and moving along. This may be you, but you might decide someone else has that role. The leader can also draw out the participation of everyone; for instance, asking the quieter members for their feedback.
- Ask people for feedback to give you a sense of what worked and what could be changed for future events
- If you decide to do it again, let the group decide collectively what the topics for the future may be.